Best Practices for Organizing and Using Workspaces in Paradigm

Exemples of optimal workspace organization :

✅ By technical field :
  • "Engineering - Platform Architecture"
  • "Engineering - API Documentation" 
  • "Engineering - DevOps & Infrastructure"

✅ By business area :
  • "Product - User Research & Insights"
  • "Product - Product Specifications"
  • "Sales - Sales Playbooks & Methodologies"

✅ By regulatory area :
  • "Compliance - GDPR Documentation"
  • "Compliance - SOC2 Evidence"
  • "Legal - Contracts & Agreements"

❌ Avoid (too generic) :
  • "Documents"
  • "Fichiers 2025"
  • "Misc"

Engineering Team
  ├─ Project Phoenix - Technical Docs
  │  └─ Architecture, specs, API docs, test plans
  ├─ Project Phoenix - User Documentation  
  │  └─ User guides, tutorials, FAQs
  └─ Infrastructure - Runbooks
     └─ Procedures, configurations, monitoring

Product Organization
  ├─ Product Requirements
  │  └─ PRDs, specs, roadmaps
  ├─ User Research
  │  └─ Interviews, personas, insights
  ├─ Design System
  │  └─ Components, guidelines, patterns
  └─ Analytics & Metrics
     └─ Dashboards, reports, KPIs

Company Knowledge Base
  ├─ Technical - Backend APIs (domaine)
  ├─ Technical - Frontend Components (domaine)
  ├─ Project Phoenix - All Docs (projet)
  ├─ Customer Success - Playbooks (domaine)
  ├─ Sales - Methodologies (domaine)
  └─ Compliance - All Documentation (domaine)

[Domain] - [Subdomain or Content Type]

✅ Excellent naming (descriptive and thematic) :
  • "Engineering - Platform API Documentation"
  • "Product - Feature Specifications"
  • "Sales - Enterprise Playbooks"
  • "Compliance - Security Policies"
  • "Customer Success - Implementation Guides"

✅ Good naming (clear and consistent) :
  • "Technical Documentation - Backend"
  • "User Research 2025"
  • "Legal - Vendor Contracts"

❌ À éviter (trop vagues pour une recherche efficace) :
  • "Documents"
  • "Workspace 1"
  • "Misc Files"
  • "Archive"
  • "tmp"

✅ Create a workspace when:
• The topic area is distinct
• The documents will not be searched together
• The members/permissions are different
• The content requires isolation (confidentiality)

❌ Do not create a workspace if:
• It is just to "organize" similar documents
• The same people access it
• The documents are thematically related
• A simple tag/folder would suffice

Engineering
  └─ Backend API Documentation (single workspace)
     ├─ Common patterns (files)
     ├─ Project A APIs (files)
     ├─ Project B APIs (files)
     └─ Project C APIs (files)

Client Services
  ├─ Client A - All Documentation
  │  └─ Contracts, deliverables, communications
  ├─ Client B - All Documentation
  │  └─ Contracts, deliverables, communications
  └─ Internal - Service Methodologies
     └─ Processes, templates, best practices

Compliance
  ├─ GDPR - Complete Documentation
  │  └─ Policies, audits, DPIAs, procedures
  ├─ SOC2 - Evidence & Controls
  │  └─ Controls, tests, reports, evidence
  └─ ISO 27001 - Documentation
     └─ Policies, procedures, audits

HR - Learning & Development
  ├─ Engineering Onboarding
  │  └─ Setup guides, tech stack, processes
  ├─ Sales Onboarding  
  │  └─ Product training, methodologies, tools
  └─ General Company Onboarding
     └─ Culture, policies, benefits, tools